| A User's Guide to Ximian Evolution 1.4 | ||
|---|---|---|
| <<< Previous | Organizing and Managing your Email | Next >>> |
By default, the message list has columns with the following headings: an envelope icon indicating whether you have read or replied to a message, an exclamation point indicating priority, and the From, Subject, and Date fields. You can change their order and remove them by dragging and dropping them. To add columns:
Right click on the column header
Click Add a Column
Click and drag a column you want into a space between existing column headers. A red arrow will show you where the column will be placed.
Right-click on one of the column headers to get a list of options:
Sorts the messages top to bottom.
Sorts the messages bottom to top.
Remove this column from the display. You can also remove columns by dragging the header off the list and letting it drop.
Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your messages you wish to display
One way to make sure you don't forget about a message is with the Follow Up feature. To use it, select one or more messages, and then right-click on one and select Follow Up. A dialog box will open and allow you to set the type of flag and the due date.
The Flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you wish. You may set a deadline date for the flag as well, if you wish.
Once you have added a flag, you can mark it as complete or remove it entirely by right-clicking on the message and selecting Flag Completed or Clear Flag.
When you read a flagged message, its flag status will be displayed right at the top, before the message headers. An overdue message might tell you Overdue: Call by April 07, 2003, 5:00 PM
Flags can help you organize your work in a number of ways. For example, you might add a Flag Status column to your message list and sort that way. Alternately, you could create a vFolder that displays all your flagged messages, and clear the flags when you're done, so the vFolder contains only messages with upcoming deadlines.
| <<< Previous | Home | Next >>> |
| Organizing and Managing your Email | Up | Getting Organized with Folders |