Special Connector Only Settings
There are two items in the Evolution preferences window that are available only with Ximian Connector. The first is delegation and permissions handling, and the second is the creation of "Out of Office" messages.
Access Delegation
You can allow other people in your organization's Global Address List to access your calendar, address book, and messages, and they can let you manage theirs. Delegation allows people to do anything from check on each other's schedules to completely manage their personal information.
Delegating Access to Others
To add someone to your list of delegates, click the Add button and select them from the Global Address List. When delegating you can grant different levels of access to different types of data. You may also decide whether the access you grant applies to items marked Private, or only to public items.
![][](figures/exchange-delegation.png)
For each of the four types of folder, you may select one of the following levels of access:
- None
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Do not allow this person to access any folders of this type.
- Reviewer (read-only)
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Allow the person to see items in this type of folder, but not create new items or edit existing items.
- Author (read, create)
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The delegate may view items in your folders, and may create new items, but may not change any existing items.
- Editor (read, create, edit)
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The delegate may view, create, and change items in your folders.
Acting as a Delegate for Others
To see the list of people who have granted you access to their folders, click the Acting as a Delegate tab in the Exchange Delegation settings window. If you plan to send email on behalf of someone, click the checkbox next to their name, and an email identity will be created. You can then select that identity in the From list in your message composer.
To access the folders delegated to you, do the following:
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Select File->Open Other User's Folder
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Enter the email address of the user who has delegated to you or click the User button to select them from your addressbook.
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Select the folder you wish to open.
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Click OK.
Folders delegated to you appear in your folder list inside a folder labeled with the name of their owner. For example, if Martha Thompson delegates folders to you, you will see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders.
Setting an Out of Office Message
An Out of Office message is an automatic reply that you can send to emails, explaining why you aren't going to respond to their message. For example, if you go on vacation for a week and will be away from email, you can set an automatic reply so that people who write to you know that you aren't ignoring them.
To create an Out of Office message, select Tools->Settings and then click the Out of Office button.
Then, click I am currently out of the office.. Then, enter a short message in the text entry box. Click OK.
Your message will be sent automatically to anyone who sends you mail until you return and click I am currently in the office.